Become a Fest Exhibitor

If you are a farmer, artisan food producer, or a sustainably minded business, Philly Farm & Food Fest (PF3) offers a direct connection with thousands of consumers hungry for local, wholesome foods and products.

Held at the Pennsylvania Convention Center, Hall F in Center City Philadelphia, Fest attendees come from across the Greater Philadelphia region, spanning over 125 zip codes.  Our target audience begins with families (so kids under 12 get in free) but Fest appeals to anyone with an interest in food.  And who doesn’t love to eat?

If you are looking to broaden your reach and attract new customers, Fest is an extremely inexpensive way to gain wide exposure and touch thousands of potential buyers. Through our professional marketing and public relations efforts, key promotional partnerships and extensive social media campaigns.

 

Ready to apply?

It’s easy to get started.  All potential exhibitors must submit an application, along with a non-refundable $15 fee.  Once we have received your application and fee, show managers will review your application to determine if your business is a great fit for Fest.

You will be notified of your acceptance and asked to make complete booth payment to become an official exhibitor. Please keep in mind that you MUST make both application and final booth payments to become an official exhibitor.

2016 Exhibitor Application & Registration

  • Contact Information

  • Profile Page Information

    The following information will be used if you are approved and become an official exhibitor.
  • You must enter a COMPLETE URL, such as http://www.example.com, or your profile page on the Fest website will not link to the correct page.
  • You must enter a COMPLETE URL, such as http://www.facebook.com/example, or your profile page on the Fest website will not link to the correct page.
  • You must enter a COMPLETE URL, such as http://www.twitter.com/example, or your profile page on the Fest website will not link to the correct page.
  • You must enter a COMPLETE URL, such as http://www.instagram.com/example, or your profile page on the Fest website will not link to the correct page.
  • Tell Us About You

  • Products & Services Information

  • Booth Options

    Small Business for farms, non-profits or businesses with gross sales under $1,000,000

    Large Business for farms, non-profits or businesses with gross sales over $1,000,000

  • Once your application is approved you will receive a link to make full payment.

  • Please note not all requests will be granted.
  • Vendor Requirements

  • Before you submit your application. We want to be sure you understand key requirements of Philly Farm & Food Fest.

    The requirements below are a combination of city regulations, safety concerns and our commitment to making Philly Farm & Food Fest a great show.

        1. Every exhibitor must have liability coverage of $1,000,000.
        2. Every attendee must complete the board of health application and pass inspection from the Board of Health on the day of the show.
        3. Booth fees are determined by the size of the business and the size of the booth you are choosing. The rates are shown below and do not include electricity but DO include table linen, access to temporary handwashing station, health department application and inspection fees, 2 folding chairs, teamster assistance for load in and load out, extensive advance marketing and promotion of the event and your business.
  • Exhibitor Agreement

  • Philly Farm & Food Fest Exhibitor Agreement

    Vendor Legal Requirements

        1. All food vendors (including eggs, honey, baked goods, etc.) who wish to sample and/or sell at Philly Farm & Food Fest are required to have the proper permit from the Philadelphia Health Department and pass inspection the day of the show.
        2. Each seller shall be responsible for conforming to local, state and federal laws.
        3. Each seller shall have proof of liability insurance with coverage of $1,000,000 and will name Fair Food and PASA as indemnified parties for this event.
        4. Neither Philly Farm and Food Fest, Fair Food Philly nor PASA are responsible for any losses in sales or inventory due to weather or other incident.
      Required Vendor Practices
        1. Vendors must supply any other materials necessary for their booths.
        2. Each exhibitor may bring 2 additional staff free of charge. Each additional person at your booth will need to purchase a ticket to the event.
        3. Each vendor will be given a specific load-in time to arrive for set-up. Because of limited loading dock access, vendors who miss their load-in time will need to wait for the next available load-in slot. Please be on time!(Ample parking is available at nearby public parking lots for a fee.)
        4. Each vendor must have a sign plainly visible identifying the farm/company and location. Signs must be tabletop or floor signs---no hanging signs are permitted in show.
        5. Each vendor must have prices of each product listed, either on master sign or on each commodity unit (bag, box, crate, etc.). These prices must be exhibited before sale time.
        6. Produce must be sold by the count, weight, bunch in legally accepted containers. All other containers must identify the net weight of the contents.
        7. No breakdown of your display may begin before 4 pm.All vendor spaces must be staffed at all times during the event.
        8. Electricity is available for an additional fee. No generators please.
        9. Ice is not available.
        10. No running water is available in the exhibit hall.
        11. No concessions (food or beverage) are available.
        12. Please bring lunch, snacks, and beverages to consume to during the show.
        13. Philly Farm & Food Fest reserves the right to deny participation to a vendor who displays inappropriate items for this event.
        14. All products must have been produced in PA, NJ, DE, MD, or NY by the seller.
        15. The Vendor must be an active owner/operator of the business and may not operate under a franchise agreement.
        16. No commercially manufactured craft products will be permitted.
        17. Vendors are not permitted to pitch tents.
        18. The Philly Farm & Food Fest event will take place rain or shine. Because of advance fees required for this event, Exhibitor fees are non-refundable.
    • Once you click SUBMIT you will be redirected to Ticketleap page to pay your application fee of $15. Your application will not be approved without payment.

*If you are not redirected to Ticketleap your application is incomplete. Your form will be highlighted where required fields are unfilled.

2016 Photo Gallery

 

 

Thank You to Our 2016 Sponsors

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